Foreign staff recruitment for businesses in Ukraine
We deliver people to your workplace. Not a fit — we replace them free of charge.
Full support: recruiting, documents, work permit, visa, transit and delivery of the candidate to your site. Employment goes directly through your company — the worker is on your payroll, the permit is issued to your legal entity.
We take the arrival risk on ourselves
Our fee is tied to the result, not to the fact that paperwork was filed.
Candidate did not arrive — free replacement
Refused, was denied a visa or did not board. The entire processing period is covered, from document submission to border crossing.
Did not work 30 days — free replacement
Quit or was not a fit during the first month. We find another candidate and move them along the same route.
You pay the fee for the result only
Our fee is due after 30 days of actual work. If the worker never arrived or left earlier, you do not pay for them at all.
The guarantee is backed by our partner agency in India
We have a signed cooperation agreement and a standing pool of prepared candidates. We do not look for a replacement from scratch — we take a ready person and move them along the same route.
That is why we give a guarantee rather than a promise: it is backed by a signed contract and a live candidate pool, not by intentions.
Need a guarantee longer than a month?
We put the worker under ongoing support. You pay monthly for exactly as long as they work for you — and for exactly that long we are motivated to keep them there. We manage them throughout, influence discipline and motivation, and if they do leave, we replace them.
Our income is tied not to bringing a person in, but to how long they stay with you. The option is switched on at your request, separately from the base agreement.
What you get at the end
Not a candidate list and not a consultation, but people on shift with the legal right to work.
A staffed shift, not a list of candidates
Loaders, production workers, repair staff and general labourers — physically at your site, with documents and the right to work. Prior trade experience is not required: we select specifically for on-site training.
A worker on your own payroll
Employment goes directly through your company: the work permit is issued to your legal entity, the employment contract is with you. We do not stand between you and the worker — we run the hiring and delivery process.
A process that does not consume your time
We work under a notarised power of attorney. Filing and collecting permits, the consulate, transit and legalisation are our area. Three things are on you: job descriptions, document checks and company stamps.
One manager for the entire order
Your manager runs the order from the first profile to next year's permit renewal — they know your vacancy and every worker by name. Not a call centre, not a ticket queue.
We do not offer outstaffing — and that saves you money
Fully by the book, that scheme does not work in Ukraine, and it costs an employer ×2 the candidate's salary, sometimes more. Direct employment through your own entity is cheaper and legally clean: the permit is issued to your company and the worker is assigned to you.
Production does not wait for the full batch
A batch of 10–30 people is delivered in waves of 7–8. The first shift starts work while the next wave is being prepared — you do not idle for a month waiting for the full headcount.
What we do and what stays with you
We close ten items, three remain yours. Everything is fixed in the contract.
We handle
10 items- Recruiting and candidate vetting
- Video interviews, profiles for your approval
- Documents, translations, notary
- Filing and collecting work permits
- Delivery of originals to the country of departure
- D visa and Moldovan transit visa
- The Moldovan border
- Registration, tax ID, bank card
- Help with the residence permit, permit renewal
- Legal support
On your side
3 items- Job descriptions, salary and schedule
- Document checks and company stamps
- A representative for the meeting in Moldova
Candidates in Moldova must be met by a representative of the company the permit was issued to — otherwise they will not be let through. This is the one requirement we cannot close for you.
Who pays for what
| Item | Payer |
|---|---|
| Consular fee | Candidate |
| Air ticket and flight | Candidate |
| Transfer from Moldova to the workplace | Employer |
| Accommodation | Employer |
Temporary residence permit we assist with obtaining it |
All details and the cost split are fixed in the cooperation agreement and discussed in detail at signing.
The candidate's route
1 month from the date the work permit is issued to the worker's first shift.
An arrangement for fast permit issuance.
We file ourselves, with no brokers and no queue.
The route is proven, our people get through.
Seven steps
- 1
Agree the terms
Salary, schedule, job and site descriptions. Contract and notarised power of attorney.
- 2
Recruiting in the country of departure
Selection, video interviews, vetting. You approve the profiles.
- 3
Work permit
We file and collect it ourselves, under the power of attorney.
- 4
Original documents to the candidate
By courier, with tracking.
- 5
D visa and Moldovan transit visa
We file directly with the consulate, with no brokers and no queue.
- 6
Flight, meeting, transfer
We cross the border together with your representative.
- 7
First shift and legalisation
Registration, tax ID, bank card, temporary residence permit.
India is our primary route, and that is deliberate
It is in India that we have built the recruiting channel, a proven document flow and arrangements at every stage of the route — which is why we offer the shortest visa timeline and the highest likelihood of actual arrival there.
We also work with Nepal, Vietnam, Bangladesh, Pakistan and the Philippines. But if a predictable timeline and minimal risk of a no-show matter most to you, we honestly recommend starting with India.
Roles matched to your request
- Loaders
- Production workers
- Repair and maintenance staff
- General labourers of all trades
For on-site training we select candidates with physical work experience and motivation for a long contract.
Living arrangements and scaling
Accommodation
Provided by the employer. We advise on housing requirements for foreign nationals and address registration.
Meals
Your choice: free of charge, at the candidate's expense, or the worker caters for themselves.
Wave size
A group of up to 8 is met by a minibus rather than a full coach — a faster border crossing, a cheaper transfer and less risk of the whole batch being held up by one person.
Subsequent batches
Follow the same proven route, now without your involvement — you only approve the profiles.
The worker is held by law, not by promises
Hiring a foreign national is more stable than hiring on the local market — here is why.
The permit is issued to your company
It is your document. It does not move to another company along with the worker — legally the permit is tied to a specific employer and a specific position.
The residence permit is tied to that work permit
The right to stay in Ukraine legally exists exactly as long as your employment contract is in force. Resigning removes the worker's grounds to remain in the country.
Moving to another employer means starting from scratch
The new company would have to obtain a new permit, pay the fee and reissue the residence permit. That is months of time and their own money — something almost nobody takes on.
Not subject to mobilisation
Your crew composition is predictable for the full term of the contract.
The permit is issued for up to one year and can be renewed. We handle the renewal: we flag the deadlines well in advance and prepare the package so the worker never falls out of legal status for a single day.
Legality and inspections
Work permit
Official, obtained at the Employment Centre for your company, with the payment receipt in your hands.
Penalty for an undocumented worker
20 minimum salaries per worker. We hand you a full document set for every person and keep it current.
90% of foreign nationals enter Ukraine through our visas and transit
Other agencies and companies process their visas and transit permits through us — they come to us because they cannot close this stage on their own. If you work with an intermediary, they will most likely end up here anyway.
Going direct removes the extra link along with its markup.
Projects running right now
Warehouses near Kyiv
Warehouse logistics, physical work. India.
Poultry plant in Vinnytsia region
Production, shift work. India. The people arrived and are working.
Both projects are unskilled staff trained on site — the same profile most production sites and warehouses need.
What you can verify before the start
The contract
Provided for review before work begins — with each party's obligations, timelines and settlement terms.
Employment Centre receipts
You receive the original permit payment receipts — proof that this money went to the state, not to us.
A file for every worker
Permit, visa, residence permit, registration, tax ID — we hand you the complete set and keep it current.
You pay us nothing upfront
Payment is staged and transparent: state fees go to the state against a receipt, and our fee comes after a month of the worker's actual work.
No prepayment
At the start you pay us nothing. The first payments are the state fee for the work permit and the actual cost of translations and the notary.
State fee goes to the state, against a receipt
You receive the original Employment Centre receipts. It is visible that this money went to the state, not to us.
Our fee comes after 30 days of work
Our fee is paid once, after 30 days of actual work. If the worker never arrived or left earlier, you do not pay for them.
What the fee covers
The full cycle: recruiting, video interviews, documents and translations, filing and collecting the work permit, the D visa and transit visa, border support, registration, tax ID, bank card, help with the residence permit and legal support.
What is paid separately
The work permit and translations with the notary are paid at actual cost, at the filing stage. The transfer from Moldova and accommodation are the employer's costs. The flight and consular fee are the candidate's costs.
The per-candidate fee decreases as the batch size grows. Exact figures and the full cost split are provided in a written proposal tailored to your request.
A short answer to every question
The fifteen questions we are asked most often.
Ready to start with the first wave
Send us the job descriptions, salary and schedule — within one business day we will come back with a wave schedule and the first candidate profiles.
Ukraine on the Labour Migration Map
Ukraine's labour market is facing a severe shortage of skilled workers. Mass emigration due to the ongoing war and the mobilisation of men into the Armed Forces have left many employers with critical staffing gaps. Hiring labour migrants in Ukraine has become one of the most effective solutions to this problem.
Attracting Foreign Workers: Industries with the Greatest Demand
For full economic recovery and growth, Ukraine is experiencing the most acute labour shortages in the following sectors:
- Construction — specialists of any building trade;
- Agriculture — tractor and combine operators, farmhands for livestock and greenhouse operations;
- Manufacturing and logistics — factory floor workers, long-haul drivers, warehouse and logistics hub staff.
Hiring a foreign national allows companies to:
- Fully or partially close staffing gaps;
- Bring in international expertise and best practices;
- Ensure stability of the production process.
Hiring foreign nationals in Ukraine is governed by migration and labour law. In most cases, employers are responsible for ensuring full legal compliance, including obtaining all required work permits and visas.
How to Find Labour Migrants?
Recruiting foreign staff effectively without prior experience, established international contacts, or knowledge of the legal employment process for foreigners is virtually impossible. That is why it makes sense to entrust this work to experienced professionals.
Asia Work UA will help you hire foreign workers quickly and in full compliance with current legislation. Our specialists will identify the best candidates for your open positions.
Ukrainian employers are ready to work with professionals from other countries who want to join one of the most important projects of our time — the rebuilding of a strong and prosperous European nation. Asia Work UA will handle the search and the legal employment of the qualified workers your business needs.